The Strategy To Nailing Deadlines with Virtual Teams

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Imagine yourself lounging in your cozy pajamas in Kansas, while your boss, sporting snazzy swim trunks on a Bali beach, expects that all-important report on their desk by 9 am sharp. But before you start envisioning those snazzy swim trunks, let’s focus on the real deal. If your phantom crew has you scratching your head more than that cheap bourbon on a Saturday night, it’s time to turn up the volume and tune in to this episode because Igor is here to spill the beans on effectively managing remote teams, nailing deadlines, while delivering top-notch quality work. No more phantom crew headaches! So grab a drink, find your comfiest spot, and get ready to conquer the world of remote collaboration like a boss.

[00:00] George Carlin Introduces The Show!

[00:20] In this episode, Igor will share his best strategies for managing remote teams and nailing deadlines without compromising on the quality of work.

[02:04] Igor’s Mindset With Deadlines:

  • When I launched my business and I was running it on my own, I was forced into this mindset of having to deal with deadlines, where everything I was doing usually was a bit like a mini project on its own.

  • It’s supposed to start at a particular time when it’s supposed to end and a particular set of things that need to happen in between. 

[03:08] Structuring Your System Around Deadlines:

  • I had to structure my systems, and my operations around different deadlines.

  • So for example, if my team consisted of a copywriter who would write my email copy, and I would craft the offer. And one more person was a tech person who would be loading the emails or building the pages or doing that sort of stuff that I really hate to do.

  • There’s a clear deadline right there, that these things that we need to have in place need to happen way before January 15.

  • I tried working in an environment where I would give some of my team members creative freedom, and I sort of expected them to make things happen. But that never happened.

  • I’ve learned that if you want to get the most out of your team, you want to outline a clear outcome that you’re looking to create.

  • You then want to tell them what assets they need to have in place before that project needs to start and then you want to set a clear deadline is a super specific deadline down to the hour.

[05:00] The Parkinson’s Law:

  • It states that the task or work will take as much time as it is allowed to take.

  • In other words, if you assign a three-hour block of time to write an email, it’s going to take you about three hours to write an important email. But if you assign a 30-minute block to the same email, you will find yourself writing an email in 30 minutes. 

[06:12] Igor’s Book On Email Marketing:



Igor Kheifets is an amazon best-selling author of the List Building Lifestyle: Confessions of an Email Millionaire.

He’s also the host of List Building Lifestyle, the podcast for anyone who wants to make more money and have more freedom by leveraging the power of an email list

He’s widely referred to as the go-to authority on building large responsive email lists in record time.

Igor’s passionate about showing people how to live the List Building Lifestyle.